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Policy Manual

Should you have any questions on the district's policies, please do not hesitate to contact the Superintendent of Schools at 315-696-6204 or email the District Clerk at jeanette.neadom@k12.tullyschools.org

TABLE OF CONTENTS

Section 1000 BY-LAWS

Section 2000 INTERNAL OPERATIONS

Section 3000 COMMUNITY RELATIONS

Section 4000 ADMINISTRATION

Section 5000 NON-INSTRUCTIONAL BUSINESS OPERATIONS

Section 6000 PERSONNEL

Section 7000 STUDENTS

Section 8000 INSTRUCTION

 

BY-LAWS (Section 1000’s)

1000-1199 ORGANIZATION OF THE BOARD OF EDUCATION

1110 School District and Board of Education Legal Status (11-25-2019)

1120 Board of Education Authority (11-25-2019)

1130 Number of Members and Terms of Office (11-25-2019)


1200-1299 NOMINATION AND ELECTION OF BOARD OF EDUCATION MEMBERS

1210 Board of Education Members:  Qualifications (11-25-2019)

1220 Board of Education Members:  Nomination and Election (12-16-2019)

1230 Reporting of Expenditures and Contributions(12-16-2019)

1240 Resignation and Dismissal (12-16-2019)


1300-1399 THE ROLE OF THE BOARD OF EDUCATION

1310 Powers and Duties of the Board (12-16-2019)

1320 Nomination and Election of Board Officers (12-16-2019)

1321 Duties of the President of the Board of Education (02-10-2020)

1322 Duties of the Vice President of the Board of Education (12-16-2019)

1330 Appointments and Designations of the Board of Education (07-01-2021)

1331 Duties of the District Clerk (12-16-2019)

1332 Duties of the School District Treasurer (02-10-2020)

1333 Duties of the Tax Collector (02-10-2020)

1334 Duties of the External (Independent) Auditor (02-10-2020)

1335 Appointment and Duties of the Internal Claims Auditor (12-16-2019)

1336 Duties of the Extraclassroom Activity Fund Central Treasurer and Faculty Auditor (11-25-2019)

1337 Duties of the School Attorney (02-10-2020)

1338 Duties of the School Physician/Nurse Practitioner (02-10-2020)


1400-1499 BOARD POLICY

1410 Policy and Administrative Regulations (03-16-2015)


1500-1599 MEETINGS OF THE BOARD OF EDUCATION

1510 Regular Board Meetings and Rules (Quorum and Parliamentary Procedure) (01-23-2024)

1511 Agenda Format (12-20-2021)

1520 Special Meetings of the Board of Education (03-09-2020)

1530 Minutes (01-23-2023)


1600-1699 MEETINGS OF THE DISTRICT

1610 Annual District Meeting and Election/Budget Vote (03-09-2020)

1611 Business of the Annual District Election (03-23-2020)

1620 Annual Organizational Meeting (02-08-2021)

1630 Legal Qualifications of Voters at School District Meetings (03-09-2020)

1640 Absentee Ballots (02-08-2021)

1650 Submission of Questions and Propositions at Annual Elections and Special District Meetings (03-09-2020)


1700-1799 RULES OF MEETINGS

1730 Executive Sessions (03-09-2020)



INTERNAL OPERATIONS (Section 2000’s)

2100-2199 INTERNAL OPERATIONS

2110 Orienting New Board Members (03-23-2020)

2130 Board Member Training on Financial Oversight, Accountability and Fiduciary Responsibilities (03-23-2020)


2200-2299 BOARD OF EDUCATON COMMITTEES

2210 Committees of the Board (08-24-2020)


2300-2399 BOARD OF EDUCATION ACTIVITIES

2310 Membership in Associations (03-23-2020)

2320 Attendance by Board Members at Conferences, Conventions, and Workshops (03-23-2020)

2330 Compensation and Expenses (03-23-2020)

2340 Board Self-Evaluation (03-23-2020)



COMMUNITY RELATIONS (Section 3000’s)

3100-3199 SCHOOL COMMUNITY RELATIONS

3110 Media/Municipal Governments/Senior Citizens (01-23-2024)

3140 Flag Display (10-13-2020)

3150 School Volunteers (10-13-2020)

3160 Charter Schools (10-13-2020)


3200-3299 PARTICIPATION BY THE PUBLIC

3210 Visitors to the School (09-27-2016)

3221 Use of Assistance/Service Animals and Therapy Dogs (03-06-2023)

3230 Public Complaints (11-23-2020)

3240 Student Participation (11-23-2020)

3250 Participation in School-Based Planning and Shared Decision Making (11-16-2004)

3260 Booster Clubs (10-07-2019)

3271 Solicitations of Charitable Donations from School Children (10-07-2019)

3272 Advertising in Schools (11-23-2020)

3273 Soliciting Funds from School Personnel (11-23-2020)

3280 Community Use of School Facilities (01-29-2008)

3281 Use of School-Owned Materials and Equipment (10-07-2019)

3282 Use of School Vehicles (11-23-2020)

3290 Operation of Motor-Driven Vehicles on District Property (12-21-2020)


3300-3399 DISTRICT RECORDS

3310 Public Access to Records (10-25-2021)

3320 Confidentiality of Computerized Information (01-25-2021)


3400-3499 PUBLIC ORDER ON SCHOOL PROPERTY

3410 Code of Conduct on School Property (02-13-2024)

3411 Unlawful Possession of a Weapon Upon School Grounds (03-31-2014)

3412 Threats of Violence in School (01-25-2021)

3420 Non-Discrimination and Anti-Harassment in the School District (10-10-2023)

3421 Title IX and Sex Discrimination (10-12-2022)

3430 Diversity, Equity, and Inclusion (10-12-2022)

3431 Uniform Violent and Disruptive Incident System (05-09-2022)


3500-3599 EMERGENCY SITUATIONS

3510 Emergency Closings (01-25-2021)

3520 Remote Instruction (03-06-2023)



ADMINISTRATION (Section 4000’s)

4100-4199 ADMINISTRATION

4110 Administrative Personnel (01-25-2021)


4200-4299 ADMINISTRATIVE OPERATIONS

4212 Organizational Chart (03-06-2023)

4220 Abolishing an Administrative Position (01-25-2021)

4230 Administrative Authority During Absence of the Superintendent of Schools (02-08-2021)

4240 Administrative Latitude in the Absence of Board Policy (01-25-2021)


4300-4399 CENTRAL OFFICE AND BUILDING ADMINISTRATION

4310 Superintendent of Schools (01-25-2021)

4320 Superintendent-Board of Education Relations (01-25-2021)

4330 Administrative Staff (03-06-2023)
 

NON-INSTRUCTIONAL BUSINESS OPERATIONS (Section 5000’s)

5000-5099

5000 Use of School District Trademarks and Service Marks (02-23-2015)


5100-5199 BUDGET

5110 Budget Planning and Development (10-10-2017)

5130 Budget Adoption (06-13-2022)

5140 Administration of the Budget (10-10-2023)


5200-5299 INCOME

5210 Revenues (02-08-2021)

5220 District Investments (03-16-2015)

5230 Acceptance of Gifts, Grants, and Bequests to the School District (06-13-2022)

5240 School Tax Assessment and Collection/Property Tax Exemptions (06-15-2015)

5241 Property Tax Exemptions for Senior Citizens (05-10-2021)

5250 Sale and Disposal of School District Property (02-08-2021)


5300-5399 EXPENDITURES

5310 Bonding of Employees and School Board Members (12-21-2004)

5320 Expenditures of School District Funds (05-10-2021)

5321 Use of District Credit Cards (02-08-2021)

5322 Use of the District Cell Phone (11-25-2019)

5323 Reimbursement for Meals/Refreshments (05-10-2021)

5330 Budget Transfers (07-01-2021)

5350 Change Orders for Capital Projects (05-10-2021)


5400-5499 PURCHASING

5410 Purchasing (01-24-2011)

5411 Procurement of Goods and Services (12-19-2016)


5500-5599 FISCAL ACCOUNTING AND REPORTING

5511 Accounting of Funds (2-15-2022)

5512 Reserve Funds (10-10-2017)

5520 Extra Classroom Activities Fund (11-25-2019)

5530 Petty Cash Funds and Cash in School Buildings (02-15-2022)

5550 Maintenance of Fiscal Effort (Title I Programs) (01-18-2005)

5551 Allocation of Title I, Part A Funds in the District (11-19-2018)

5560 Use of Federal Funds for Political Expenditures (01-18-2005)

5570 Financial Accountability (05-09-2022)

5571 Allegations of Fraud (05-20-2008)

5572 Audit Committee (10-24-2017)

5573 Internal Audit Function (05-20-2008)


5600-5699 NON-INSTRUCTIONAL OPERATIONS

5610 Insurance (01-18-2005)

5611 Approval to Drive School Owned Vehicles (10-20-2008)

5620 Fixed Asset Inventories Accounting and Tracking (12-21-2015)

5630 Facilities: Inspection, Operation, and Maintenance (06-12-2023)

5631 Hazardous Waste and Handling of Toxic Substances by Employees (01-18-2005)

5633 Gender Neutral Single Occupancy Bathrooms (10-25-2021)

5640 Smoking, Tobacco, and Cannabis (Marijuana) Use (10-25-2021)

5650 Energy/Water Conservation and Recycling Solid Waste (06-17-2008)

5660 Meal Charging and Prohibition Against Meal Shaming (11-25-2019)

5661 Wellness (06-20-2017)

5670 Records Management (01-25-2021)

5671 Disposal of Consumer Report Information and Records (06-17-2008)

5672 Information Security Breach and Notification (02-10-2020)

5674 Data Networks and Security Access (09-28-2015)

5675 Student Grading Information Systems (01-19-2016)

5676 Privacy and Security for Student Data and Teacher and Principal Data (10-12-2022)

5680 Safety and Security (01-18-2005)

5681 School Safety Plans (07-1-2021)

5682 Cardiac Automated External Defibrillators (AEDs) in Public School Facilities (04-04-2023)

5683 Fire and Emergency Drills, Bomb Threats, and Bus Emergency Drills (05-09-2022)

5684 Use of Surveillance Cameras in the School District and on School Buses (06-20-2016)

5690 Exposure Control Program (01-18-2005)

5691 Communicable Diseases (01-18-2005)

5692 Human Immunodeficiency Virus (HIV) Related Illnesses (01-18-2005)


5700-5799 TRANSPORTATION

5730 Transportation of Students (02-13-2017)

5731 Transportation in Child Safety Zones (06-17-2008)

5740 Use of Buses by Community Groups (01-18-2005)

5741 Drug and Alcohol Testing for School Bus Drivers (04-01-2019)

5750 School Bus Safety (05-09-2022)

5760 Qualifications of Bus Drivers (07-11-2022)



PERSONNEL (Section 6000’s)

6000-6199 – PERSONNEL

6110 Code of Ethics for All District Personnel (04-18-2016)

6111 Testing Misconduct and Mandatory Reporting Requirements (02-23-2015)

6120 Equal Employment Opportunity (07-01-2021)

6121 Sexual Harassment in the Workplace (10-10-2023)

6122 Employee Grievances (06-15-2015)

6130 Evaluation of Personnel Purposes (11-14-2005)

6140 Employee Medical Examinations (05-09-2022)

6150 Alcohol, Tobacco, Drugs and Other Substances (Staff) (10-12-2022)

6151 Drug-Free Workplace (11-14-2005)

6160 Professional Growth/Staff Development (01-24-2022)

6161 Conference/Travel Expense Reimbursement (12-20-2005)

6170 Safety of Students (Fingerprinting Clearance of New HIres (02-13-2023)

6180 Staff-Student Relations (Fraternization) (07-28-2008)

6190 Workplace Violence Prevention Policy Statement (02-13-2024)


6200-6299 – CERTIFIED PERSONNEL

6210 Certified Personnel (11-14-2005)

6211 Recruitment (11-14-2005)

6212 Certification and Qualifications (06-17-2019)

6213 Registration and Professional Learning (10-25-2021)

6215 Probation and Tenure (09-21-2020)

6216 Disciplining of a Tenured Teacher or Certified Personnel (09-28-2015)

6217 Employment of Relatives of Board of Education Members (11-14-2005)

6218 Incidental Teaching (11-14-2005)

6220 Temporary Personnel (01-24-2022)


6300-6399 – SUPPORT STAFF

6310 Appointment – Support Staff (11-14-2005)

6320 Supplementary School Personnel (07-28-2008)


6400-6499 – ACTIVITIES

6410 Maintaining Discipline and Conduct (07-28-2008)

6411 Use of Email in the District (02-08-2021)

6420 Employee Personnel Records and Release of Information (11-14-2005)

6430 Employee Activities (11-14-2005)

6440 Negotiations (07-28-2008)

6450 Theft of Services or Property (11-14-2005)

6460 Jury Duty (01-26-2015)

6470 Staff Use of Computerized Information Resources (11-14-2005)


6500-6599 – COMPENSATION AND RELATED BENEFITS

6510 Health Insurance (11-14-2005)

6520 Workers' Compensation (11-14-2005)

6530 Payroll Deductions (11-14-2005)

6540 Defense and Indemnification of Board Members and Employees (11-14-2005)

6550 Leave of Absence (10-13-2020)

6551 Family and Medical Leave Act (12-19-2016)

6560 Determination of Employment Status (12-19-2022)



STUDENTS (7000’s)

7000-7199 – ATTENDANCE

7110 Comprehensive Student Attendance Policy (03-09-2020)

7111 Released Time of Students (11-14-2005)

7120 Age of Entrance (11-14-2005)

7121 Diagnostic Screening of Students (04-06-2009)

7130 Entitlement to Attend – Age and Residency (07-01-2021)

7131 Education of Students in Temporary Housing (10-25-2021)

7132 Non-Resident Students (03-06-2018)

7133 Education of Students in Foster Care (11-19-2018)

7140 Involuntary Transfer of Students (11-14-2005)

7150 Educational Services for Married/Pregnant Students (08-18-2008)

7160 School Census (11-14-2005)


7200-7299 – STUDENT PROGRESS

7210 Student Evaluation, Promotion and Placement (11-24-2014)

7211 Provision of Interpreter Services to Parents who are Hearing Impaired (11-14-2005)

7220 Graduation Options/Early Graduation/Accelerated Programs (09-27-2016)

7221 Participation in Graduation Ceremonies and Activities (10-28-2019)

7222 Diploma or Credential Options for Students with Disabilities (01-22-2019)

7230 Dual Credit for College Courses (11-14-2005)

7240 Student Records: Access and Challenge (09-21-2020)

7241 Release of Information to the Noncustodial Parent (11-14-2005)

7242 Student Directory Information (09-15-2008)

7243 Military Recruiters and Institutions of Higher Education (12-17-2018)

7250 Student Privacy, Parental Access to Information, and Administration of Certain Physical Examinations to Minors (09-15-2008)

7260 Designation of Person in Parental Relation (01-22-2019)

7270 Rights of Non-Custodial Parents (10-25-2016)


7300-7399 – STUDENT CONDUCT

7310 School Conduct and Discipline (11-14-2005)

7311 Loss or Destruction of District Property or Resources (11-14-2005)

7312 Student Dress Code (11-14-2005)

7313 Suspension of Students (03-06-2018)

7314 Students Presumed to have a Disability for Discipline Purposes (10-20-2008)

7315 Student Use of Computerized Information Resources (Acceptable Use Policy) (04-02-2012)

7320 Alcohol, Tobacco, Drugs, and Other Substances (Students) (10-12-2022)

7321 Use of Alcohol Sensing Devices (11-14-2005)

7330 Searches and Interrogations of Students (03-07-2017)

7340 Bus Rules and Regulations (10-20-2008)

7341 Use of Video Cameras on School Buses (11-14-2005)

7350 Timeout and Physical Restraint (02-13-2024)

7360 Weapons in School and the Gun-Free Schools Act (03-31-2014)

7361 Gun-Free Schools (11-14-2005)


7400-7499 – STUDENT ACTIVITIES

7410 Extracurricular Activities (11-25-2019)

7411 Censorship of School Sponsored Student Publications and Activities (11-14-2005)

7420 Sports and the Athletic Program (06-12-2023)

7430 Contests for Students, Student Awards and Scholarships (11-14-2005)

7440 Musical Instruments (11-14-2005)

7441 Student Voter Registration and Pre-Registration (12-16-2019)

7450 Fund Raising by Students (11-14-2005)

7460 Constitutionally Protected Prayer in the Public Schools (11-17-2008)


7500-7599 – STUDENT WELFARE

7500 Naming School Facilities (12-20-2021)

7511 Immunization of Students (09-21-2020)

7512 Student Physicals (01-22-2019)

7513 Medication and Personal Care Items (11-19-2018)

7514 Health Records (11-14-2005)

7520 Accidents and Medical Emergencies (12-18-2017)

7521 Students with Life-Threatening Health Conditions (03-06-2018)

7522 Concussion Management (06-17-2019)

7530 Child Abuse and Maltreatment (03-23-2020)

7540 Suicide (12-19-2022)

7550 Dignity for All Students (10-12-2021)

7551 Sexual Harassment of Students (10-12-2021)

7552 Student Gender Identity (07-11-2022)

7553 Hazing of Students (07-01-2021)

7560 Notification of Sex Offenders (11-14-2005)

7570 Supervision of Students (01-26-2015)

7590 Foreign Exchange Students (12-19-2022)


7600-7699 – STUDENTS WITH DISABILITIES

7610 Special Education: District Plan (12-20-2005)

7611 Children with Disabilities (01-23-2012)

7612 Grouping by Similarity of Needs (12-20-2005)

7613 The Role of the Board in Implementing a Students Individualized Education Program (12-15-2008)

7614 Preschool Special Education Program (01-26-2015)

7615 Least Restrictive Environment (12-20-2005)

7616 Prereferral Intervention Strategies (02-13-2017)

7617 Declassification of Students with Disabilities (12-20-2005)

7620 Students with Disabilities Participating in School District Programs (12-20-2005)

7621 Section 504 of the Rehabilitation Act of 1973 (01-15-2008)

7631 Appointment and Training of Committee on Special Education (CSE)/Subcommittee on Special Education Members (01-15-2008)

7632 Appointment and Training of Committee on Preschool Special Education (CPSE) Members (12-20-2005)

7640 Student Individualized Education Program (IEP): Development and Provision (01-15-2008)

7641 Transition Services (01-15-2008)

7642 Extended School Year (July/August) Services and/or Programs (01-26-2015)

7643 Transfer Students with Disabilities (01-26-2009)

7650 Identification and Register of Children with Disabilities (Child Find) (10-26-2015)

7651 Additional Procedures for Identifying Students with Learning Disabilities (01-26-2009)

7660 Parent Involvement for Children with Disabilities (01-26-2009)

7670 Due Process Complaints; Selection and Board Appointment of Impartial Hearing Officers (01-22-2018)

7680 Independent Educational Evaluations (10-13-2020)

7690 Special Education Mediation (01-26-2009)



INSTRUCTION (8000’s)

8100-8199 – CURRICULUM (GENERAL)

8110 Curriculum Development, Resources and Evaluation (01-23-2023)

8120 Request for Part 100 Variance or Part 200 Innovative Program Waiver from Commissioner’s Regulations (12-20-2005)

8130 Equal Educational Opportunities (10-12-2021)


8200-8299 – ELEMENTARY AND SECONDARY INSTRUCTION

8210 Safety Conditions and Programs (12-20-2005)

8211 Prevention Instruction (12-21-2015)

8220 Career and Technical (Occupational) Education (07-01-2021)

8230 Guidance Program (12-20-2005)

8240 Instruction in Certain Subjects (07-11-2023)

8241 Patriotism, Citizenship, and Human Rights Education (10-13-2020)

8242 Civility, Citizenship and Character Education/Interpersonal Violence Prevention Education (07-10-2012)

8250 Evaluation of the Instructional Program (12-20-2005)

8260 Title I Parent and Family Engagement (12-18-2017)

8270 Instructional Technology (12-20-2005)

8271 Internet Access and Acceptable Use Policy for Students, Faculty and Staff/Internet Content Filtering (04-02-2012)

8280 Instruction for English Language Learners (10-25-2021)


8300-8399 – INSTRUCTIONAL MATERIALS

8310 Purposes of Instructional Materials (12-20-2005)

8311 Animals in the School (Instructional Purposes) (03-19-2012)

8320 Selection of Library and Audiovisual Materials (01-23-2023)

8330 Objection to Instructional Materials (01-23-2023)

8331 Controversial Issues (12-20-2005)

8340 Textbooks/Workbooks (01-23-2023)

8350 Use of Copyrighted Materials (12-20-2005)

8360 Religious Expression in the Instructional Program (12-20-2005)


8400-8499 – INSTRUCTIONAL ARRANGEMENTS

8410 School Calendar and School Day (12-20-2005)

8420 Opening Exercises (12-20-2005)

8430 Independent Study (02-09-2009)

8440 Homework (12-20-2005)

8450 Home, Hospital, or Institutional Instruction (Homebound Instruction) (03-06-2023)

8460 Field Trips (08-22-2011)

8461 Overnight Field Trips (08-22-2011)

8470 Home Instruction (Home Schooling) (12-16-2013)